Personal Data in the IBM Q Experience and Related Programs

 

IBM, its affiliates, and contractors of either, may, wherever they do business, store and otherwise process User’s or Participant’s personal data, for the purposes and the duration, all as detailed below.

 

A “User” is an authorized licensee of the IBM Q Experience, either through a Governing Contract with between IBM and IBM Q Client or through the IBM Q End User Agreement (as these terms are defined in the IBM Q End User Agreement https://quantum-computing.ibm.com/terms).

 

A “Participant” is an individual or User that is applying to, registering to, or participating in a designated program.

 

 

 

Personal Data Collected

* Any data element not marked as optional, is required for use of the service or participation in the program,

 

Purpose of Collection

Data Retention

 

IBM Q Experience

 

 

·       Name;

·       Email address;

·       Institution or Business affiliation;

·       User ID from 3rd party (if logging in via 3rd party e.g., with a Google, LinkedIn, Twitter, or GitHub account), if not using IBMid;

·       Information User may choose to provide about User’s background and experience in quantum research and technology with quantum computing and the purpose of User’s use IBM Q Experience (optional);

·       IP address; and

·       Personal data related to User’s use of IBM Q Experience, collected through tracking and other technologies (such as cookies).

·       To validate User’s eligibility to use the IBM Q Experience;

·       To allow User and IBM to keep track of User’s use of the IBM Q Experience;

·       For aggregate statistics and collection of metadata and information about the IBM Q Experience usage and the effectiveness of the IBM Q Experience;

·       For the purpose of improving user experience and/or tailoring interactions with User;

·       To provide support and respond to requests by User;

·       To email to Users surveys (opt-in);

·       To email to Users newsletters, event invitations, and send marketing information (opt-in);

·       To allow User to participate in public or multi-person forums, (at User’s opt-in); and

·       To maintain User’s sign-in state over sessions and to be able to understand customize User’s experience on the website.

Personal data will be deleted following:

(i)             Request of User via the User's account details on the IBM Q Experience (except that IBM may retain personal data in order to comply with laws, as required by such laws);

OR

(ii)            For inactive users, after 5 years.

 

 

IBM Q Experience for Researchers program

 

 

Same as for the IBM Q Experience, and

·       Participant’s profile information as created by Participant, by providing some or all of the information in the pre-configured profile menu, such as Participant’s name, title, affiliation, URL to Participant’s website or URL to Participant’s public profile on other websites, short biographic statement, and links to Participant’s published paper.

Same as for the IBM Q Experience, and

 

·       To validate Participant or applicant’s eligibility to participate in the IBM Q Experience for Researchers;

·       To provide letters of support, as requested by Participant; and

·       To include Participant’s public profile information in a searchable format (opt-in).

Same as for the IBM Q Experience.

 

IBM Q Contest programs

 

 

Same as for the IBM Q Experience, and

 

In the event that a Participant is selected as a winner or finalist, then the following personal data will be collected:

·       Payment instructions that may include bank account data (optional);

·       Personal photo; and

·       Resume/CV.

Same as for the IBM Q Experience, and

·       Publicize the winner or finalist and their work;

·       Potential recruitment by IBM;

·       Reimburse event & travel expenses; and

·       Process payment of awards.

 

Same as for the IBM Q Experience, and IBM will delete payment related data after being used for its intended purpose.

 

 

IBM Q and Qiskit events

 

 

 

 

When a Participant registers for an event, personal data relevant to operating the event is collected:

·       Name;

·       Email;

·       Institution or Business affiliation;

·       Student status;

·       Job title;

·       Job address;

·       Country of residence and country of citizenship;

·       Emergency contact information (optional);

·       Dietary restrictions (optional); and

·       Preferred pronoun (optional).

Event participation may also require IBM Q Experience registration, based on the nature of the event, and in such case, personal data as listed under the IBM Q Experience details apply.

·       Communicate with Participants about the event;

·       Verify eligibility to Participate or receive certain benefits;

·       Perform surveys; and

·       Communicate with Participants about future events.

 

Personal data related to events will be deleted following:

(i)             Written request to an event organizer (except that IBM may retain personal data in order to comply with laws, as required by such laws); OR

(ii)            Deletion of IBM Q Experience account; OR

(iii)           Within 5 years of attending an event.

IBM Q Sponsor User program

 

 

As part of the program, the following will be collected:

 

·       Contact information (e.g., Name, Email, Job title);

·       Institution or Business affiliation;

·       Participant image and voice, e.g., by recording a video interview (optional); and

·       Participant’s personal information if provided in the answers, including related to participant’s background, tasks associated with participant’s job as well as participant’s opinion, experience, comments and suggestions regarding the use of IBM products and offerings.

 

Participation may also require IBM Q Experience registration, based on the nature of the event, and in such case, personal data as listed under the IBM Q Experience details apply.

 

·       For internal research, coordination, and communication purposes; and

·       To develop or improve IBM products, offerings and programs.

Personal data in the program will be deleted following:

(i)             24 months; OR

(ii)            Written request of participant to the Program Coordinator (except that IBM may retain personal data in order to comply with laws, as required by such laws).

 

IBM Q Experience access under a Governing Contract between IBM and IBM Q Client

Same as for the IBM Q Experience.

 

Same as for the IBM Q Experience, and

 

·       To perform duties permitted under the scope of the Governing Contract.

Same as for the IBM Q Experience, except that personal data may also be deleted following request of IBM Q Client or as specified in the Governing Contract (however, IBM may retain personal data in order to comply with laws, as required by such laws).

 

 

IBM Q survey program

·       Contact information (e.g., Name, Email, Job title (optional); and

·       Institution or Business affiliation (optional).

·       To communicate with Participants about their answers;

·       To invite Participants to participate in future surveys (opt-in); and

·       To improve IBM Q products, offers and programs.

 

Same as for the IBM Q Experience, when IBM administers the survey,

OR

When a survey is hosted by a 3rd party, then the privacy policy and terms of use of that 3rd party may also apply.

 

 

 

 

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